EventPro Planner Manual

Tables

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Tables

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Before you can arrange seating for an event, you need to add tables to the functions that require them.  

You can add one table at a time or add multiple tables at once.

Review the instructions below to Add Tables.  You can then create a seating arrangement by following the instructions under Seating.

Click to expand/collapse textAdd Tables
1.In the Event Maintenance screen, find the event for which you want to organize tables and seating.
2.Select the Attendees tab and click on the Attendance & Seating tab.  The event functions should appear in the Function selection grid below.
a.You created functions for this event earlier in Event Setup and determined whether the functions required seating arrangements.
b.Review Chapter 5: Set Up an Event, Organization Setup: Functions.
c.Only the functions for which you selected the Does This Function Require Seating Assignments checkbox will appear.
3.In the Function selection grid, click on the function to which you want to add tables.  Click the Tables button to the right.

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4.The Event Function Tables window appears.  You will be adding tables to the top selection grid in the window. The bottom selection grid will display the seats at the table selected in the top grid, and, eventually, the attendees occupying those seats. You cannot make any changes in the bottom grid in this window.

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5.Choose whether you want to add a single table or a batch of tables.
1.To add a single table, click the New button.

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2.Under the General tab, enter the Table Number.
3.When you tab down to Table Name, it will default to the Table #, but you can type in a different name for the table.
4.Enter the maximum Capacity of the table.  This will create the number of seats available at the table.
5.The Assigned and Available fields are not accessible.  They will be filled in later when you add attendees to each table.
6.Under the Notes tab, type in any additional notes about this table.
7.Click Save.
1.To add a batch of tables, click the New – Multiple button.

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2.Enter a Start Table # and End Table #.  EventPro Planner will add as many tables as there are numbers in this range, each table assigned a different number.
3.Enter a Table Name Prefix that will apply to all of the tables.  It will default to Table, but you can change it.  You can also edit the individual tables later to add unique table names.
4.Enter the Capacity of each table in this batch. Again, you can edit the individual tables later if some have different capacities.
5.Click OK. In the Confirm dialog, click Yes to create the tables.
6.The table(s) will be added to the top selection grid of the Event Function Tables window.  If you click to highlight a table in the top grid, the bottom grid will display the seats available at that table (determined by the Capacity). Before you can assign seats or tables to Attendees, the Attendees must be registered for the function. See Chapter 8: Manage Attendees, Register Attendees.
7.When you are done adding tables for this function, click the Close button in the bottom right corner of the Event Function Tables window.
Click to expand/collapse textEdit, View and Delete Tables
1.Click on the Attendees & Seating sub-tab under the Attendees tab.
2.Select the function containing the tables you want to edit, view or delete and click the Tables button to open the Event Function Tables window.
3.To edit, view or delete a table, click to highlight the table in the top selection grid and click the Edit, View or Delete button to the right.
4.When you are done altering the tables for the function, click the Close button in the bottom right corner of the Event Function Tables window.