In the Event Maintenance screen, you can add travel information such as flight bookings and car rentals for specific attendees.

Under the Attendees | Travel tab or the Attendees | View Attendees | Travel tab, you can create entirely new travel bookings or you may want to use the travel reservations you pre-defined in Event Setup.

Review Chapter 5: Set Up an Event, Attendee Setup: Reservations, Add Travel Reservation.  In Event Setup, you may have added a travel reservation if, for example, you reserved a number of seats on a plane for your attendees or if you knew that a number of attendees had the same travel arrangements.  You will now be able to assign specific attendees to these reservations.

An attendee’s individual travel arrangements will appear in the Travel tab in the bottom section of the screen under the View Attendees tab.

All travel arrangements for the event, regardless of attendee, will appear in the main attendee Travel tab under the Attendees tab of the Event Maintenance screen.  In this main attendee Travel tab, you can create and edit individual arrangements, as well as edit and delete multiple travel records at once.

Distinguishing Reservations from Arrangements/Bookings:

For ease of reference, this manual will call the travel records created in Event Setup “Travel Reservations”, and the travel records created in Event Maintenance | Attendees “Travel Arrangements” or “Travel Bookings”.

 

Note that the Attendees Module and the Travel and Accommodations Module are optional modules in EventPro Planner.  If you have not purchased these modules, you will not see the related tabs and screens.  If you are interested in previewing or purchasing either module, please contact the nearest Sales Department.